Job brief
– We are looking for a Purchasing Specialist to join our Procurement Department and ensure the effective planning, issuance, and management of supplier orders. The ideal candidate will be responsible for guaranteeing material availability, while ensuring compliance with timelines, costs, and quality standards. This role plays a key part in maintaining supply chain continuity, working in close alignment with the production plan to support efficient and seamless operations.
Responsibilities
• End-to-end management of supplier orders (Italy, Europe, Asia) and subcontractors for external processing: demand planning, order issuance, monitoring of price lists and lead times, and stock control.
• Supplier performance management: monitoring KPIs and critical issues, reporting changes or non-conformities to Management, and sharing inefficiencies with the relevant internal sales teams.
• Definition and planning of purchasing strategies together with the Purchasing Management for key products and stock items: scheduling orders and collection flows aligned with sales forecasts and commercial volumes.
• Operational coordination with Baralan USA on the supplier side: managing orders through to containerization and supporting intercompany activities.
• Liaising with Quality Control to manage non-conformities and product suitability issues, ensuring corrective actions are implemented with suppliers.
• Cross-functional collaboration to improve and standardize processes and information flows (Procurement, Production/Logistics, Sales, Quality).
• Support in MRP parameter setting and in defining operational reporting to assist planning and order management.
• In-depth understanding and application of Business Central procedures in line with department goals and requirements.
Requirements and skills
• 3–4 years of previous experience in corporate environments, preferably within multinational companies, in a similar role;
• Strong procurement planning skills, with the ability to translate demand forecasts into concrete action plans, taking into account stock levels, supplier capacity, and lead times;
• Solid knowledge of purchase order management, from creation and approval to tracking and closure;
• Proven ability in supplier relationship management, ensuring maximum value through performance evaluation, risk management, and collaboration to guarantee consistent supply in line with company standards;
• Fluent in English; knowledge of an additional language is a plus;
• Strong proficiency in IT systems, particularly Microsoft Office, with excellent Excel skills;
• Experience with ERP/MRP systems (e.g., Navision, SAP) is a plus;
• Willingness to travel occasionally (up to 30%).
ADDITIONAL SKILLS:
• Accuracy and attention to detail;
• Strong organizational and time management skills, with the ability to prioritize effectively;
• Results-oriented mindset;
• Teamwork skills;
• Ability to communicate effectively at different levels within the organization.
